Ann Simpson Davis Middle School PTO

Davis MS PTO Meeting Minutes

September 26, 2018 12:00 pm

Attendees

Asch Mikhail, Leanne Evans, Tiffany deSilva, Noreen Marando, Tracey Deagle, Jennifer Talley, Melissa Sena

Secretary’s Report – Noreen Marando

• Noreen distributed the meeting minutes from the August meeting (these were also posted to the PTO blog).
• Leanne Evans made a motion to approve the minutes. Jennifer Talley seconded the motion.  All were in favor of approving the August meeting minutes.

Principal’s Report – Tracey Deagle

• October 10^th– the PSAT will be given to all 8^thgrade students free of charge.
• The district is providing a free flu shot clinic in every school this year. The Davis clinic is scheduled for October 11^th
• People are holding coffees across the district to help educate people on the upcoming Levy on the November ballot. If you know of anyone that lives in the Wright Elementary School area and they are interested in learning more about the upcoming Levy and might be interested in hosting a coffee, email the Good Schools Committee at fordublinschools@gmail.com. This area has been identified as an area where there are very few coffees scheduled to learn more about the Levy.
• Davis Middle School will be positively influenced if the Levy passes as classroom space is limited and the student body is growing.
• If the Levy passes the Middle school is anticipated to open in 2021.

Treasurer’s Report– Tiffany deSilva (for Renea Dunmire)

• Tiffany presented a copy of the budget
• The group discussed the fundraising goal along with the donation amount for athletics.Ultimately the group decided to post pone approving the budget until bank statement information is presented.

Committee Reports – Tiffany deSilva and Committee Leaders Present

• Justi Morse has volunteered to take on Academic Boosters
• Jill Polchow has volunteered to take on Beautification.
• Disa Banker has volunteered to take on Box Tops.
• Melissa Zimmerman has volunteered to take on the 8^thGrade Breakfast.
• Still in need of Staff Appreciation chair(s). The first Staff Appreciation event is coming up in November
• Still in need of Community Outreach coordinator/chair.
• Jen Talley has volunteered for Give Back Week coordinator. She will be looking into options with Dublin Bridges and Welcome Warehouse as to how the PTO can participate in this school wide “Give Back” week (week of November 12^th)
• Tamie Snyder has volunteered as the Library Volunteer Coordinator
• Still in need of Fall Fundraising Committee – see notes below regarding Book Sales
• Still in need of a PERC representative – would like to have someone on the PERC committee to help identify speakers that are representative of needs and desires of our community
• Tamie Snyder has volunteered to take on School Store
• Leanne Evans has volunteered to take on School Supply Sale
• Still in need of 6^thGrade Dance Club chair
• Melanie Gamez has volunteered to take on Spirit Wear
• Leanne Evans has volunteered to take on Walk-a-Thon
• Still in need of Nominating Committee members for Board elections for next year.

President’s Report – Tiffany deSilva

• Fall Fundraiser (Book Sales)
  • We anticipate making $5000 less than last year
  • We might consider that we overlapped with Chapman’s fundraiser this year – might want to avoid that next year. Donation to athletics in late October so it would be possible to start the fundraiser closer to mid September.
  • We need a committee to start on the planning for next years fundraiser – both on the type of fundraiser and the timing.
• Asch Mikhail has been identified as a willing and experience volunteer for the Co-Treasurer position.Leanne Evans made a motion to elect Asch to the position.  Jennifer Talley seconded the motion.  All were in favor of electing Asch Mikhail as the Co-Treasurer.
• Fall Festival / 30^thanniversary – Thursday October 25^th4:30 – 6:30 (Rain or Shine)
  • Will need many parent volunteers for the various stations including:
    • Selling 30^thanniversary commemorative glasses (these keepsakes are being made in the DMS Maker Space by students!)
    • Concessions
    • Bake Sale
  • Also taking place at the festival:
    • Cider Press
    • Taiko is playing music / we will have a DJ as well after taiko
    • Games
    • Good Schools Committee Table
    • And more!
  • Parent Teacher conferences September 27th
    • Deagle explained the each of the conference nights are split up into:
      • half of the night is for team conferences (teacher or parent requested)
      • half of the night for individual conferences (teacher or parent requested)
    • Next PTO meeting – EVENING!October 17^th7 pm. Guest speaker from the District will be presenting information about the upcoming Levy and answering any questions. All are welcome.
    • No school October 19-22 or Election Day

12:54 meeting adjourned

Join us for our September PTO Meeting at Davis tomorrow, Wednesday September 26th at 12 noon.

We hope to see you there!

The PTO needs your help in filling the following open PTO Board and Committee positions.  If you are interested in any of the positions below or have questions, please contact our PTO President, Tiffany deSilva, at tiffanydesilva76@gmail.com.

Davis Middle School

Open Board/Committee Positions and Job Descriptions

Vice/Co-President

• Serve as Vice-President and act as an aide to the President or Co-Presidents.
• The following year this person or persons shall serve as President or Co-Presidents.
• Preside in the absence of the President or Co-Presidents.
• Handle newspaper publicity for the organization
• Coordinate activities with community service organizations as approved by the PTO board.
• Serve as parliamentarian, coordinating any updates to the by-laws and standing rules.
• Perform other duties as assigned by the President or Co-Presidents.

Academic Boosters

• Collect order forms
• Order academic Davis Scholar Signs

Staff Appreciation Committee

• Coordinates Parent Teacher Conference Dinners (November and January)
• Coordinates Staff Appreciation Luncheons (August and May)

PERC (Parents Encouraging Responsible Choices) Representative

• Help plan PERC events
• Meet on the 3^rdWednesday of each month at 9:30 am at the Dublin Administration Building

Community Outreach Committee

• Coordinates activities and event sales for Fall Festival in October
• Coordinates activities and event sales for Arts and Music Festival in April
• Coordinates cookie socials for open house in August and selected concert dates

Fall Fundraiser Committee

• Choose fall fundraiser
• Coordinate prep for fall fundraiser
• Coordinate kick-off
• Coordinate collection of funds raised
• Coordinate payout of prize incentives

Nominating Committee

• Two member-at-large appointments begin in February
• The nominating committee shall select one nominee fore each position of the Executive Committee to be filled
• Committee provides updates at all future general meetings prior to election in May.

NOTE – our Organization number has changed this year – so please reregister!!

If you already shop at Kroger, you can earn free money for Davis PTO just by registering your Kroger Card to Davis MS PTO! !

• Register online at: http://www.krogercommunityrewards.com
• Sign In – Create an Account – Apply Now
• Choose: Davis Middle School PTO as your Organization
• Organization Number: VJ441

Remember, you have to renew every spring!!